A long time ago when I was studying and writing a lot of documents with math formulas, I loved the ctrl+= and ctrl+shift+= keyboard shortcuts. Do you know what these do? They change your entering mode to subscript and supercript in Microsoft Word. When I had to write a document that had math formulas, it was so much easier to use the keyboard shortcut than to use a mouse to select the correct icon in the menu. Since then I’ve learned new keyboard shortcuts, especially when I have to repeat the same action multiple times. I want to share with you some of my favorite keyboard shortcuts.
Each shortcut is described below, including information about which application it is used for and what it does.
- ctrl+shift+l – starts a bulleted list. It works in all applications that are part of Microsoft Office. I write a lot of emails and I use OneNote a lot. I use bulleted lists very often.
- ctrl+shift+n – creates a new folder in Windows Explorer. It is so much easier to type these keys than it is to find this option in the context menu.
- F2 – enables editing in the currently selected cell in Microsoft Excel; also allows you to edit the name of the currently selected file/folder in Windows Explorer.
- Alt+Enter – goes to the next line in the currently selected and edited cell in Microsoft Excel.
- Shift+Enter – goes to the next line without starting a new bullet point or without sending the content to the server. It works in most Microsoft applications and also in most of the forms on websites.
- J, K – moves you to the next or previous element. Works in Gmail, Facebook, Twitter, and feedly (and probably in many more apps). Those two keys save a lot of time!
- ctrl+shift+2 – archives a message in Outlook. This one is defined by me. It allows me to quickly mark a message as read and move it to the archive folder. It supports my inbox zero system.
- ctrl+shift+3 – reply and archive a message in Outlook. This one is also defined by me. It is a very similar shortcut to the previous one. It also opens a reply dialog, so I can archive a message and answer it with one shortcut.
The above shortcuts are just a few that I use. Keyboard shortcuts are one of the most important elements of efficient computer work. I want to learn more of them! I will create a static page on this blog dedicated only to shortcuts. I will add the ones listed in this blog, as well as any useful ones that you send me! I would love for you to share your keyboard shortcuts with me. Thanks in advance!